Outgoing Correspondence: E-mails sent to female
players in the junior club regarding the NSW Winter Development
for Women.
Treasurers Report
Attached
Summer Registrar Report
Nil
Winter Registrar Report
Nil
Development Officer
Report
Nil
Promotional Officer
Report
Revamp website and fix constitution.
Adam Forbes will speak to Penrith Press about
writing in paper.
Membership questionnaire
New suppliers for shirts – for club shirts
Gear Steward
Stock list handed in, Steve Bowen to order equipment,
2 x size 24 pants to bring down to ground for sale @ $20.00.
Canteen Manager
Nil
Head Grounds Person
Nil
Club Delegate Report
No GWBA meeting report.
No new information regarding umpire situation.
Club Judiciary Report
Nil
GENERAL BUSINESS
Senior postal mail box to be used, junior mail box to be
closed. Mail from Junior post box to be forwarded with payment
for 3 months for same to be organised – KN.
Ron/Michael – Senior and Junior website to be linked
– main website to be used is the Penrith Baseball Club
with a link to the junior site.
As per Presidents Report – items to be purchased for
the club need to be discussed with the executive and approval
received before purchase, $50 “petty cash” for ground
supplies exempt.
As per Presidents Report – all outstanding fees are
to be paid before round 5 for non payment of Presentation costs,
and before round 10. If money not paid and not prior arrangement
has been made, player can not participate in any capacity of
the game.
RR – when are executive meetings going to be held –
KJ to send out notification.
AF – can we bring up at GWBA meeting that the balls
currently being used in the competition are dangerous. There
are no seams on the balls and when they get wet the players
– especially the pitcher – is unable to grip the
ball and makes this dangerous to play with.
RR – the spray jackets being displayed in the canteen
are for purchase and are being sold by the club.
KN – Confirm meeting nights now. – Confirm second
Monday of the month will be meeting night.
Next Meeting – Monday 8 th June,
2005
PENRITH
BASEBALL CLUB MONTHLY MINUTES - 14 TH JUNE, 2004
ATTENDEES: Tracy
Vanderschoot, Steve Bowen, Sandy Hughes, Ron Ross, Adam Forbes,
Steve Forbes, Steve Orr, Kevin Jacobs, Karen Jacobs, Karen Noonan
APOLOGIES: Paul
Long (3 rd Grade Coach), Michael Bryan
Business Arising from May
Minutes:
Ron Ross has updated Junior website
waiting on Update for Senior website
Div 1 and 2 are using new Balls.
PRESIDENT
REPORT
Attached
SECRETARY
Correspondence:
Incoming – Sock promotions, Sports rage posters/booklet
Boomers letter to GWBA/Clubs, WDBUA letter, St Marys letter to clubs
re Lesley Wigg
Outgoing – Clearance Req Graeme Jenkins, Clearance
form Darren Lampard – faxed.
ASSISTANT SECRETARY (Seniors)
Nil report
TREASURER
Attached
SUMMER REGISTRAR
Junior Rego Cards have been updated with new rego numbers
arising from Karen Jacob’s reconciliation (between Junior
& Senior rego numbers).
Went through all junior rego cards and compiled a list of
all players requiring new photos for this summer. Intention
is to include a note with the rego letters so that they can
bring the photo along on registration day.
Recommend Summer rego days to be the weekend 23 rd & 24
th July (Sat & Sun). This is in line with previous years,
and fits in with GWBA’s requirement to have team sheets
by early August.
Rego fees need to be discussed at an Executive meeting.
WINTER REGISTRAR
Fees are coming in, reminder to all coaches
that if fees are not paid by Round 10 that player can not play
or take part in any aspect of the game.
DEVELOPMENT OFFICER
Organising a “Show Me Day” for
second Sunday in August aimed at Live Ball players.
Coach the Coaches sessions organised for August.
4 x hour and half sessions either once a week over 4 weeks,
or 2 sessions a week for 2 weeks. TBA.
PROMOTIONAL OFFICER
Nil Report
GEAR STEWARD
1 x order for shirts – 6 x medium, 1 x large,
1 x 5xl, deposit to Dugout of $500 paid, outstanding of $550.00.
CANTEEN
Most teams are supporting the Canteen, still requiring
attendance from two teams, Tigers and Cheetahs. Approx $300-$400
a week, not taking into account the cost of goods.
HEAD GROUNDS PERSON
Congratulations to Coaches/Teams regarding grounds,
and for understanding what is required, things are going along smoothly.
Teams have done a great job – Keep up the good work.
CLUB DELEGATE
Attached
CLUB JUDICIARY
Nil report
GENERAL BUSINESS
SH – Letter to Panthers regarding sponsorship
for the Penrith Seniors, haven’t received anything for this
season (KN to organise letter).
AF – Invitation for teams for a tournament
on the Central Coast – further information will be forwarded
– Division 1 interested in putting in a team.
SO – Requesting direction from Club to make
it a policy that when out team has minimum players – 9 members
– at a game, that we are not required to assist the other
teams if they are short players. This takes the onus off the coaches
as they can quote Club Policy, therefore avoiding any problems.
MOTION:
"Penrith teams will only lend players
to opposition teams if they have spare players"
Moved - Karen Jacobs
Seconded - Karen Noonan
Vote : Unanimous – EFFECTIVE IMMEDIATELY
KN - to advise all coaches.
KN - Would like to introduce Tracy Vanderschoot who
has taken on the role of Assistant Secretary and will take over
the running of the senior competitions. KN to advise all coaches
of same, either Tracy or myself can be contacted.
Meeting Closed.
Next meeting Monday 11 th July, 2005.
PENRITH
BASEBALL CLUB MONTHLY MINUTES - 11 th JULY, 2005
ATTENDEES: Tracy Vanderschoot,
Steve Bowen, Sandy Hughes, Ron Ross, Linda Forbes, Steve Forbes,
Steve Orr, Karen Noonan, Michael Bryan.
APOLOGIES: Kevin Jacobs, Karen
Jacobs, Adam Forbes
Meeting Opened: 7.40pm
June Minutes:Accepted
Steve Forbes, Seconded Karen Noonan.
PRESIDENT REPORT
Attached
Accepted: Sandy Hughes, Seconded
Karen Noonan
SECRETARIES REPORTS
Attached.
Accepted : Steve Forbes, Seconded
Sandy Hughes
TREASURER REPORT
Attached
Stop Cheque 1050 – issue another for ground maintenance,
$294.00
Accepted: Steve Forbes, Seconded
Ron Ross
SUMMER REGISTRAR
Roster for Registration Days to be organised.
Saturday: Karen Noonan, Ron Ross, Tracy Vanderschoot, Karen
Jacobs (?) Sunday : Ron Ross, Tracy Vanderschoot, Sandy Hughes,
Steve Bowen
Accepted: Steve Orr, Seconded
Tracy Vanderschoot
WINTER REGISTRAR
Nil Report
DEVELOPMENT OFFICER
2 skilled coaches for show me day.
Need approximately 8 tees on the day.
Coach the Coaches dates to be advised once coaches for teams
have been organised.
Spraying week kill on Tuesday 12 th July, for bindies etc.
Wheel for ride on mower still needs to be repaired. Waiting
on its return.
(T.V. advised may be able to get done at work, will advise).
1 set of bases have come in, seniors have purchased 3 sets
of hollywood bases, purchase of PVC piping for insert for bases
– 14’s will be able to have them on diamond 1 once
holes have been put in.
Help over the season has generally been poor. 3 rd Grade have
helped out over 5 weeks, but other teams need to attend and help
set up fields before games.
KN: Renew agreement for senior and junior coaches re same:
SO: Suggestion for senior presentation. For Premiers, Players
can have the good jacket if they wish to pay $50 towards purchase,
or they can receive the new black club jackets purchased last
summer season. (To be discussed by Executive Committee)
TV: Pigeon hole for coaches handouts/information – can
be built by husband Adrian for $60, will accommodate all coaches
for senior and junior teams – Accepted.
TV: Trophy Cabinet for club trophies and memorabilia –
all present state is a good idea – to be organised.
KN: Life membership shield to be put up in clubhouse –
SF advised there is one already made. To be organised to be put
up in clubhouse.
KN: Drink bottles for juniors paying registration. Agreement
made to look into prices and KN to get back to everyone with same,
look at getting for players once they have paid registration in
full and by game 1.
SF: Shuttleworth Shield hasn’t been engraved for last
3 seasons. SH to organise.
SF: Presentation for last summers teams has not occurred. Agreed
to include in the Winter Presentation in September.
SF: Invoice for glove and helmets, and I have 5 metal bat racks.
Agreed by committee to purchase 1 for each team to be kept in
kits.
SF: Shuttleworth Cheque – given to Steve.
SF: Need to look at looking after scorers.
KN: Request for 2 stamps with Club and Address on it for adding
to back of envelopes – 1 for me and 1 for Tracy. KN to find
out price and advise.
SF: GWBA meeting regarding Constitutional Changes next Wednesday,
club should be represented. (Someone to be organised).
Meeting closed 8.59pm
Next meeting 8th August, 2005
Kingswood Sports Club
PENRITH BASEBALL CLUB INC. Minutes for Meeting
10th October 2005
PRESENT: Kevin Jacobs, Ron Ross, Sandy Hughes, Tracy Vanderschoot,
Steve Bowen, Karen Jacobs, Christine Bryant, Michael Bryan, Sharon
Camilleri
APOLOGIES: Steve Forbes
Meeting Starts: 7.30pm
September Minutes
Canteen Repairs - KeJ Spoke to Glen Tuckwell from PCC, Glen
is waiting on the go ahead from the insurance company.
Steve Forbes has also spoke to Mr Tuckwell, and he assured Steve
the repairs would be done by Xmas.
Uniforms will be picked up by Michael B on Tuesday 11th October.
Shirts are to be picked up Tuesday 11th October 2005.
Shirts are to be taken to training on Tuesday night and Steve
Bowen,Sharon Camilleri, Graeme Martin and Michael Bryan will inspect
the shirts to see if they agree on the quality.
GWBA Delegate
AGM will be held next month, date for this meeting will be forwarded
when decided. The audit will be presented at the AGM meeting.
Junior re draw will be emailed in the next week. U12 may be
regraded, though we will see in the re draw when it arrives.
General Business:
RR: New sponsors to be put in the next newsletter, and
also the new sponsors to be added to the web site.
SH: Insurance quotes for the canteen should be in later
this week.
(TV) - Letter to Panthers
re sponsorship monies.
Only $500 has been received for the juniors.
KaJ: Fundraiser, Freddo's and Caramello's for $1
Karen is place the order around mid November.
Chocolates are to be handed out to each player, if more than one
member of a family is playing then only 1 box is given. Sharon
C and Tracy V have offered to help KaJ if help is needed. Unavailable
for Sat 25th Nov to help in the canteen, Cheryle will also be
unavailable for the 25th Nov, we need to organise help. Both will
sadly be missed.
KeJ: (TV) Distribute
to all coaches the "Coaches Agreement" re Club Policy.
(TV) Players Profile -
Newsletter/Website (MB)
Start a players profile or meet the players on the 3 boys selected
for the National Series. Try and do this on a monthly basis.
Sharon C is to supply the questionnaire.
Meeting Finished 9:40pm
Next Meeting Monday 14th November 2005
Kingswood Sports Club
PENRITH BASEBALL CLUB
INC. DATE: 14th November 2005 VENUE: Kingswood Sports Club
ATTENDEES: Kevin Jacobs, Tracy Vanderschoot,
Karen Jacobs, Steve Forbes, Michael Bryan, Greg Mc Donald (U16),
Tahlia Mc Donald (U8)
APOLOGIES: Ron Ross, Sandy Hughes,
Alan Flitcroft (U10), Graeme Berry (U9), Tony Pianta, Peter Foster
and Trent Vincent all (U7 Cubs)
MEETING OPENED: 7.40pm
OCTOBER MINUTES
Accepted: Steve Forbes
Seconded: Michael Bryan
Presidents Report
Secretary's Report
Treasurers Report - full report
submitted.
Summer Registrar Report
· Nil.
Senior Registrar Report
Letters handed out to senior players re outstanding registration
fees.
7 out of Div1, 2 out of Div2, 4 out of Div3 and 3 out of
Div 4.
Also outstanding monies - J. Wade $90 Winter Rego, D. O'Keefe
$50 jacket, Azzopardi $25 shirt.
Canteen Report
· Nil.
Gear Steward
· Nil
Promotional Officer Report
Michael will be able to update the web site when he gets a new
computer.
Domain is due for renewal - $140 for 2years due Feb '06
Invoice for Shirts somewhere in car
GWBA Delegate Unable to attend meeting, minute's attached
Groundsman - Steve Forbes
Ground markings, Steve purchased 24 cans of paint @ $6 per can.
Meeting to be organised for coaches so Steve can inform them
of the ground up keep.
Action: (TV) Email
all coaches to inform them the meeting will be held on Tuesday
29th November at 7pm, if they can not attend the meeting,
then could they please ask their assistant coach or managers
to attend the meeting on their behalf?
· Council is to be contacted regarding the grounds and
their up keep.
General Business:
Greg McDonald:
Game balls will be required - Ace Baseballs
Karen Jacobs:
Ordering Caramello's and Freddo's for junior fundraising.
Each players name to be written on the boxes, so we can keep
track of who has returned theirs.
Also there are 4 boxes of the chocolate bars left to sell.
Action: (TV) Email
all the junior coaches to inform them that the Freddo's
and Caramello's are being handed out just before the Xmas
break.
Suggested having a Bbq before the Xmas break, to be held
on 17th Dec. Seconded by Tracy Vanderschoot
Action: (TV) Email
both junior and senior coaches to let them know.
Kim Berry has requested to be able to purchase players shirts
for their team, as an end of season gift. Require 10 x Size
10 shirts.
To contact Graeme Martin regarding how many shirts were ordered
before the season started or on registration day.
(TV) To contact Steve Vlangos to get letters from our new sponsors
so we have permission to put their logo on the team photos.
(TV) Requested to see if the fridge out the back of the canteen
can be fixed? Kevin Jacobs seconded.
Meeting Closed: 9:00pm
NEXT MEETING MONDAY 12TH DECEMBER 2005
Kingswood Sports Club
PENRITH BASEBALL CLUB INC. Minutes for Meeting
12th December 2005
PRESENT: Kevin Jacobs, Tracy Vanderschoot, Karen Jacobs,
Steve Forbes, Michael Bryan, Christine Bryant, Sandy Hughes, Ron
Ross
Meeting Starts: 7.30pm
November Minutes
Accepted - Steve Forbes
Seconded - Karen Jacobs
We have made a profit, albeit reduced to the break in. Though
our profit has been affected by the vandalism.
Gear Steward - Steve Bowen - Attached
Promotional Officer Report -
Michael will be able to update the web site by the 18th December
2005.
Sponsorship forms need to be filled in for new sponsors.
TV - Search for Physio
Application in minutes - Jan/Feb 2005, also maybe in the sponsorship
folder. v
GWBA Delegate - Nil
Groundsman - Steve Forbes
Vandalism - Western District Umpire was assaulted, Dog dung
and rubbish on the fields. Signage for these offences needs to
be erected.
Water drain near Diamond 1 filled with ash, Council still have
not done anything.
Council is to be contacted regarding the grounds and their up
keep.
General Business:
KaJ: Chocolate fundraiser 1st week $503.00 returned, Profit
of $24 per box.
SH: Do we go ahead with the insurance as cost per year
is $700+ with excess of $400+. Is the cost to insure worth the
outlay? If we get the building correctly fixed and secure with
the equipment being locked tin the container we hopefully should
be ok. So the insurance is on hold for now.
CB: Metal box that we could bolt to the floor for the
stock. SF to enquire about steel
box, he will take measurements on Sat.
Saturday's BBQ - Order 200 sausages, 20 loaves of bread and
onions.
Lolly Bags - 100
TV: To email Junior coaches
for help to cook BBQ in the morning.
2 Senior presentations to be discussed in February's meeting.
Also the Physio sponsorship is not current or valid as no monies
were exchanged and no paperwork can be found.
Meeting Finished 9:00pm
PENRITH
BASEBALL CLUB INC. Minutes for Meeting
7th February 2006
PRESENT: Kevin Jacobs, Tracy Vanderschoot, Ron Ross, Steve
Forbes, Michael Bryan, Christine Bryant, Steve Bowen, Karen Jacobs
More balls needed - TV placed
an order with Bernadette v
Development Report -
Show me day - Sunday 19th Feb, Email sent to all kids 12-15yrs
- Thanks Ron
Open invitation to coaches willing to attend development day
- Unsure what date?
Groundsman - Steve Forbes
No support for fields still.
Back container has to be cleaned and fixed for the ride on mower
storage.
New cover for canteen bench - Cost $45
Toilet seats needed for ladies toilets, Also signs for toilets
i.e. Ladies - Gents
GWBA Delegate - Michael Bryan
Senior Report -
Umpires have not been contacted re allocations.
Options: Clubs nominate umpires
Mark Farrell will email the answer to the above next week.
Finals - to be hosted by the minor premiers - Yes that's
us for Div3
Winter Season -
Starts 18th March 2006
Ends 29th July 2006
G/Final 19th August 2006
Result sheets must be in Lesley's hands no later than Tuesday.
Winter Teams and Club Registrations need to be in by Feb 23rd
2006
Perpetual Trophy needs to be handed back to any GWBA Committee
member ASAP
Future advertising options
Radio 101-7
Print
Letterbox drop
No fee increase - Yeh
$180 per player
$150 Juniors U18 and a full time student
Colyton have put in a request for the first half of the season
to be away games as their field is being repaired.
MacKillop have also put in the same request as their facilities
are being fixed.
Recommendations by the 23rd Feb 2006 to be submitted with the
team sheets and Rego with the current committee.
Length of season - many people complained about only 15 rounds
so now there are 18 rounds, which gives everyone no break.
GWBA Junior Delegates Report - Attached
Meeting extended past 9:30pm
Accepted: Steve Bowen
Seconded: Steve Forbes
General Business:
TV: To email GWBA for a copy of the AGM reports to include
the details of the financial reports. v
TV: To email Bernadette for the Current Cert of Currency
and Public Liability
Need ASAP. v
KaJ:
Gala/Shuttle worth shield day - 12th March 2006 - Confirmed
v
$200 for the winning team and $100 for second place
$10 per player - Drinks, Sausage and Steak Sandwiches
Senior Rego days for winter season - 18th Feb & 19th Feb
2006
Email to Committee for help on both days.
MB/SH: Michael and Sandy to organise advertising for Winter
Rego days.
KJ: To email senior coaches regarding awards for presentation
night.
Meeting Finished 9:55pm
Next Meeting Monday 13th March 2006
Starting at 7:30pm
Kingswood Sports Club
All Welcome
PENRITH
BASEBALL CLUB INC. Minutes for Meeting
13th March 2006
PRESENT: Kevin Jacobs, Tracy Vanderschoot, Ron Ross, Sandy
Hughes, Steve Forbes, Christine Bryant, Michael Bryan, Graeme Martin,
Karen Jacobs
APOLOGIES: Steve Bowen, Sharon Camilleri
Meeting Starts: 7.30pm
February Minutes
Accepted - Christine Bryant
Seconded - Steve Forbes
It was made mention that when emailing the previous minutes, could
TV also email the attachment. Sorry everyone. I will try to endeavour
to remember. v
