The following Rules (excluding the by-laws and regulations) are the Constitution of the above Club as submitted by the Executive Committee and adopted by the Club Members.
Subject to any resolution passed by Penrith Baseball Club in any General Meeting, the funds of the Club are to be used in pursuance of the Objects, as outlined in Section 3 of these rules, in such manner as the Executive Committee determines.
22.02
The Club shall open a Bank, Building Society or Credit Union account in the name of Penrith Baseball Club. All cheques drawn on such accounts shall be signed by two independent members of the Executive Committee holding the positions of either President, Treasurer or Secretary, as outlined in Section 11 of these rules.
22.03
The Executive Committee shall have power, on behalf of the Club, to pass for payment such accounts that are tended, for work required by, and at other times as the Executive may direct.
22.04
All accounts shall be passed to the Treasurer and he/she shall submit a statement of the financial position of the Club at each meeting, and at other times as the Executive may direct.
Section 23: FINANCIAL YEAR
23.01
The financial year of Penrith Baseball Club shall run from the first day of May each year, ceasing on the final day of April the following year.
Section 24: SPONSORSHIP
24.01
All Sponsorship funds are to be banked into the Club's account(s) as so decided upon by the Executive Committee, unless the sponsor contributes by the way of "non-bankable" contribution(s).
24.02
The Treasurer shall issue the Club's personal cheque for payment of any purchases made with Sponsorship monies.
24.03
All sponsorship proposals must be set out as required on the proposal form. The Secretary will hold these forms.
24.04
The minimum requirements for any Sponsorship proposal shall be:
(a)
The Sponsor's name, address, phone number and contact name;
(b)
The amount of Sponsorship;
(c)
Term of Sponsorship;
(d)
What the Sponsor expects for his/her contribution;
(e)
The way in which the Sponsor's funds are anticipated being utilised; and
(f)
Full costing of how the Sponsor's funds are to be utilised.
24.05
All sponsorship proposals must be presented to the Executive Committee who shall be solely responsible for the acceptance declination of any such proposal. If a proposal is so declined the Executive shall give notice of their decision.
24.06
Any recognition of any external organisation not consented to by the Executive Committee shall not be permitted, this also includes recognition of an official sponsor beyond the agreed term of support as required by these rules.
