The following Rules (excluding the by-laws and regulations) are the Constitution of the above Club as submitted by the Executive Committee and adopted by the Club Members.
| 12.01 |
The Executive Committee shall consist of the Club President, Secretary, Treasurer and any two other Office Bearers, as outlined in Section 11 of these rules - with the exception of the Honorary Auditor and Coaches - and are to be elected to the Executive Committee at the Annual General Meeting. |
| 12.02 |
Meetings of the Executive Committee shall be held at such times and places as they determine. |
(a) |
Special Meetings of the Executive Committee may be summoned by the Secretary or President or on a requisition signed by two members, thereon.
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| 12.03 |
The Executive Committee shall determine alternative members to carry out the duties of its members in their absence, including, but not exclusively, performing duties chairperson or reporting to the General Meeting of matters considered. |
| 12.04 |
The Powers and Duties of the Executive Committee shall include, but not exclusively be: |
(a) |
To ensure that only members registered with the Club shall participate in the game.
|
(b) |
To investigate and report to the Club on all applications for admission of new members.
|
(c) |
To deal with all correspondence and accounts, except those relevant to the General Meeting, and any matters requiring attention between meetings.
|
(d) |
To consider all submissions and applications made to them as provided within these rules.
|
(e) |
To appoint any Special Committees to consider and report on any questions that may be referred to them.
|
i. |
The number to form a Special Committee and the number to form a quorum at such meetings shall be determined by the Executive on each occasion.
|
ii. |
Such Special Committees shall advise and report to the Executive on each occasion.
|
(f) |
To deal with appropriate matters including refunds, disputes, protests, dismissal of players or members from the field and misconduct of players or members on or off the field, etc. The decision of the Executive shall be final.
|
i. |
Any matter referred to the Executive Committee regarding misconduct, inappropriate behaviour, or similar matter may, at their discretion, be referred to the Judiciary Committee of Penrith Baseball Club.
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| |
- Any matter referred to the Club's Judiciary Committee by the Executive Committee shall notify the members involved with the inappropriate action and those to hear the matter of the issue and time and date of the hearing.
|
(g) |
In the event of any member of the Executive Committee being involved in a matter before the Committee, such member shall not be eligible to participate in the discussion as part of the Committee.
|
i. |
In such cases the Executive Committee may, at its discretion, appoint a temporary member to the Executive Committee for the purpose of hearing such matters.
|
(h) |
To ensure all members abide by and compete within the Constitution(s) of the affiliated Baseball Associations and respective Baseball League.
|
(i) |
To appoint coaches, managers, scorers and umpires and to grade players and their teams together with the assistance of officials appointed by the Executive Committee.
|
(j) |
To elect representatives as may be required to any Baseball Association Conference.
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| 12.05 |
Any member of the Executive Committee absenting himself/herself from three consecutive meetings, without reasonable cause or, by tendering his/her resignation in writing, shall be deemed to have vacated his/her position and a new official shall be elected at a General Meeting called at the Executive Committee's discretion. |
| 12.06 |
To consider, grant, refuse or otherwise deal with all applications for permits in connection with baseball under the jurisdiction of Penrith Baseball Club. |
| 12.07 |
To revise and hear any appeal in connection with the granting or refusal of any permit. |
(a) |
The Executive Committee shall deal with any player obtaining a permit illegally, or playing in any way contrary to the rules regulating permits.
|
(b) |
Should a player be refused a clearance by the Executive Committee he/she shall have the right to appeal to the Committee, and the Committee so refusing shall, on being notified in writing by the Secretary of the Club, appear before the Committee to show cause why such a clearance was refused.
|
i. |
The failure of the player to appear at the appointed time shall not affect the right of the Committee to decide the appeal.
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| 12.08 |
To report to the Club at each meeting particulars of all matters dealt with. |
| 12.09 |
The Executive Committee shall have the right of giving any member a clearance to enable him/her to apply for a permit to play with such club as that member shall determine. |
| 12.10 |
Only the Executive Committee may grant a player clearance to play for a team other than that which they have been registered with. |
| 13.01 |
Meetings of the Judiciary Committee shall be held at such times and places they determine. |
| 13.02 |
Meetings of the Judiciary Committee shall be summoned by the Executive Committee upon receiving information of inappropriate for their consideration. |
| 13.03 |
The Judiciary Committee shall deal with, but not exclusively, appropriate matters including disputes, protests, dismissal of players from the field and misconduct of members on or off the field, pertaining to the Senior and/or Junior Competitions. |
| 13.04 |
In the event of any member of the Judiciary Committee being involved in a matter before the Committee, such a member shall not be eligible to remain on the Committee for the purpose of the hearing of the complaint. In such cases the Executive Committee shall appoint a temporary member to the Judiciary Committee. |
| 13.05 |
Any member of the Judiciary Committee absenting himself/herself from three consecutive meetings, without reasonable cause or, by tendering his/her resignation in writing, shall be deemed to have vacated his/her position and a new member shall be appointed at the Executive Committee's discretion. |
| 14.01 |
Special Committees may be formed at any time on the direction of the Executive Committee to investigate any matter or to be responsible for the planning and execution of any special event relating to Penrith Baseball Club, or for any other purpose so called by the Executive Committee. |
| 14.02 |
The Executive Committee may nominate which member of a Special Committee shall serve as chairperson, or they may permit those members of the said committee to self-elect their chairperson. |
(a) |
The Chairperson of any Special Committee shall have the powers and conduct meetings as outlined in Section 18 of these rules.
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| 14.03 |
The Special Committee shall exist for as long as required to thoroughly complete the function(s) for which it was formed. |
(a) |
Provided that all members of a Special Committee remain as financial, and provided that their appointment to said committee was not a direct result of their Office, outlined in Section 11 of these rules, the composition shall not be affected by its timing in the financial year.
|
i. |
Where the function of a Special Committee carries beyond any Annual General Meeting and a member appointed within the said committee as a direct result of their Office is not re-elected, they may apply to the Executive Committee to be retained until the matter for establishing the Special Committee is resolved.
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| 14.04 |
The Executive Committee, at any time, may appoint new members to a Special Committee. |
| 14.05 |
Any member of a Special Committee absenting himself/herself from three consecutive meetings, without reasonable cause or, by tendering his/her resignation in writing, shall be deemed to have vacated his/her position and a new member shall be appointed at the Executive Committee's discretion. |
| 14.06 |
Upon thorough completion of the function for which the Special Committee was formed, the chairperson of that committee shall submit a final report to the Executive Committee and the President shall thank such members for their service and formally dissolve the said committee. |
