Should it be found necessary that two members of the same household are to hold Executive positions at the same time, only one Executive vote shall be permitted per household.

No two members of the same household can hold office with similar cash management portfolios.

All nominations shall be moved and seconded.

The method of determining the ballot will be by the system of first past the post.

Any Office Bearer absenting himself/herself from three consecutive meetings, without reasonable cause or, by tendering his/her resignation in writing, shall be deemed to have vacated his/her position and a new member shall be appointed at the Executive Committee's discretion.

To preside at all meetings (excluding sub-committees after a Chairperson has been elected).

To maintain law and order, and to observe the rules of the debate, at all such meetings.

To preside over the management of the Club.

To be the point of negotiation for all third party organisations.

Any arrangement with a third party organisation and Penrith Baseball Club must be attested with the signature of the Club President.

Overseeing the active seeking out of third party support such as sponsorship.

To liaise with the Department of Fair Trading in the capacity of the Public Officer as outlined in Part 4 of the Associations Incorporation Act 1984 which includes but is not limited to:

Updating of all details relating to the filling of Executive positions.

Notification of changes to these rules and objects.

Forwarding copies of Annual General Meeting minutes.

To receive and receipt monies due to the Club and pay it within fourteen (14) days to such bank, building society or credit union as the Club may determine to the credit of Penrith Baseball Club.

To keep a true and correct account of the monies belonging to the Club.

To submit all financial statements as outlined in Section 22 of these rules.

To record proceedings of all meetings, except sub-committees.

To keep in his/her custody all the records of the Club, all minute books and other documents of the Club.

To notify all relevant members and third parties of issues relating to Penrith Baseball Club as outlined in these rules.

To perform the clerical work of the Club and to carry out all directions given at the meetings of the Club and its Committees.

To register with the affiliated Baseball Associations prior to the Annual General Meetings of said Associations, the names and addresses of all Office Bearers and Executive Members.

To maintain the registry of Penrith Baseball Club including, but not limited to details such as address, contact details, fees due and fees paid.

To notify immediately the Association and League Secretaries of all suspensions and disqualifications or defaults imposed by the Club.

To ensure all results of all competition matches played under affiliated Baseball Associations and NSW League auspices and the position of teams in the competition table are recorded and regularly updated to the Executive Committee.

To be the first point of contact for all enquires relating to Penrith Baseball Club and ensuring responses are followed-up by themselves or the relevant member.

To register the names, addresses and contact details of all Team Members, as outlined in Section 4.01(b) of these rules, for that season.

To record the fees due for all Team Members, as outlined in Section 4.01(b) of these rules, for that season.

To update the Secretary and Treasurer of all current teams lists, and to assist in synchronising all details between them.

To regularly update Coaches on the financial position of their team and notify them of upcoming due dates.

To collect any monies owing to the Club from the aforementioned registrations in liaison with the Club's Treasurer.

To assist the Executive Committee in the selection and grading of players and teams.

To assist the Executive Committee in the selection and appointment of coaches.

To oversee opportunities and activities designed to assist in the development of coaches', players' and team umpires' skills, interpretation and knowledge of baseball to better their execution of their roles.

Overseeing the promotion of Penrith Baseball Club within the local district and to the wider community through best / most available means wherever possible.

Overseeing Penrith Baseball Club's internal communication including a regular publication for all members and other means possible.

Overseeing the organisation of social activities of Penrith Baseball Club including, but not exclusively, Gala Days, Photographic Sessions and Presentation Nights, subject to the direction of the Executive Committee.

To advise the Executive Committee of equipment required for safe and proper competition relating to the teams of Penrith Baseball Club to provide all teams with suitable kits and balls wherever possible before commencement of each season.

To keep a register of all equipment and arrange for its storage in a secure area, to supply to players at the commencement of each season.

To monitor stock levels of uniforms and other Penrith Baseball Club merchandise and advise the Executive Committee when orders are required to ensure stock is available.

To make provisions to ensure team kits are returned in reasonable conditions and intact from completion of each season.

Responsible for stock and ordering of stock and anything pertaining to the canteen.

To arrange storage of Penrith Baseball Club's canteen stock in a secure location.

The determining of a canteen roster for each season and supply to the Executive Committee to be enforced.

To keep a record of accounts, this will be subject to three monthly checks by the Club's Treasurer.

To report all activities to the members of Penrith Baseball Club at the General Meetings.

To oversee the maintenance of the playing areas and associated equipment at a high standard befitting the Club.

To coordinate other ground persons to assist with the maintenance of the playing fields.

To advise the Executive Committee of any necessary purchases to enable a successful execution of his / her duties relating to the playing area.

To advise the Executive Committee of any matter relating to the land used by Penrith Baseball Club as their home-fields that may be of particular safety concern for players, spectators and other members of the public.

An unlimited number of additional ground persons shall be elected at the Annual General Meeting, or nominated to the Executive Committee for appointment in the interim period.

Report to the members at the General Meetings on all matters from external associations to which they have been assigned.

To immediately advise the Executive Committee of any urgent matters raised at meetings of external associations to which they have been assigned.

A minimum of two (2) financial members per affiliated association shall serve as one (1) delegate and one (1) proxy delegate.

The Executive Committee, if required by affiliated associations, may increase these positions, with appointed members.

To make a personal commitment to stay informed of sound coaching principles and the principles of growth and development of their players.

To act in their players' best interests throughout the season in order to ensure both competitiveness and developmental growth of all Team Members through equitable game participation.

To attend all General Meetings of Penrith Baseball Club, as well as other Special Meetings where their attendance is required.

To ensure they obtain and maintain any accreditation required by the respective associations in which their team(s) participate.

To ensure proper and good conduct of themselves and their players at all events, so as not to bring the Club into disrepute.

To monitor fees owed by their Team Members and advise them of due dates and penalties for failing to make such payments.

To ensure team kits and all equipment belonging to Penrith Baseball Club is kept in reasonable condition throughout the season and returned to the Club upon request.

The accounts of the Club shall be audited before the Annual General Meeting or as directed by the General Meeting, by one auditor. The reports of such audit together with the Treasurer's report and balance sheet shall be appointed to the Annual Report for presentation at the Annual General Meeting.

Any Office Bearer who has a case for applying to have an assistant appointed to them to help with the load of their duties may make such request to the Executive Committee.